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TERMS AND CONDITIONS


Abbreviations and meanings

For the purposes of these booking conditions terms such as ‘us’, ‘we’ and ‘our’ shall mean Somme Battlefield Tours Ltd (the tour ‘organiser’). ‘Tour’ refers to both Self-Drive and Conducted Tours unless otherwise stated. The term ‘you’ refers to the person making the booking. ‘Party’ and ‘group’ means those persons travelling with you, on behalf of whom you are making the booking.


How to book

Please contact us by ‘phone or e-mail to make a booking and/or to seek clarification on any aspect of the tours offered.


No contract shall exist between you and us until your booking is confirmed in writing by us, such confirmation including our standard ‘Terms and Conditions’ which, together with our letter, shall form the basis of the contract between you and us. You may cancel a tour within 7 days of receipt of your first tour confirmation letter or email and receive a full refund should you not agree with what is stated (but subject to the conditions outlined under ‘Cancellations’ below).


Payment

Deposit

A deposit of £80 per person or 25% of the total tour cost, whichever is the greater, is payable on booking either a self-drive tour.

Payments can be made either by credit or debit card (Visa or MasterCard).  Cheques are no longer accepted.  All credit card payments are paid direct to our Trust Account (see Security of Payments).


All payments must be made in GB Pounds Sterling (credit card payments for those living outside the UK are usually converted automatically).


Currency fluctuation surcharge

We retain the right to vary your tour cost at all times after a booking has been made should the GB Pound/Euro exchange rate vary (i.e. GB Pound weaken) more than 10% from the rate applicable at the time you made your booking.
Failure to pay such a surcharge if required will be deemed to be a cancellation of your tour by you and as such subject to the cancellation charges outlined below.


Final balance

If you do not pay in full when booking your tour, your outstanding balance is payable not less than 56 days prior to your date of departure.  If the balance has not been paid by 48 days prior to departure, we have the option to cancel your booking and levy the cancellation charges set out below under ‘Cancellations’.  Self-Drive Battlefield Guide(s) will be forwarded on receipt of the final balance.


Security of Payments

We fully comply with the provisions of the Package Travel, Package Holidays and Package Tours Regulations 1992 (EEC Directive 90/314). In accordance with these regulations, all payments made to Somme Battlefield Tours Ltd., either as deposit or final settlement (including all credit card payments), are held in a separate trust account (Barclays Bank plc, Wimborne, Dorset A/c No. 40812048) and in accordance with the above regulations cannot be released to Somme Battlefield Tours Ltd. until the specified tour has taken place.  This regulation guarantees a full refund of all monies paid in the most unlikely event of us failing to provide the tour booked.


Cancellations

In the unlikely event of us having to cancel a tour, for whatever reason, we will inform you as soon as possible.  You will have the choice of accepting either an alternative tour or having an immediate full refund of all monies paid (including deposit).


Should it be necessary for either you or any member of your party to have to cancel a booking, then the person making the booking must notify us in writing. The cancellation will be effective from the date this written communication is received by us. You may substitute another person in the place of any of your group at no extra charge.


A request to change a previously booked tour to another date shall be deemed to be a cancellation. However, at our discretion, will endeavour to make minor changes if requested but cannot guarantee the availability of hotel and/or Channel crossing for any new tour dates, in which case the above provision shall apply.


The following scale of cancellation charges, that is the money you will forfeit should you cancel a tour, shall apply to all tours (clear days notification relative to date of departure):

                                            




















If payment in full has been made in advance of the above 56 day period, and as a result all guide material has been provided, then the forfeitable tour deposit element of that payment in full shall be 50% of the total tour cost should that tour be cancelled for any reason at any time (even if outside the above mentioned ’56 day’ period).


‘Force Majeure’

We accept full responsibility for ensuring that the services we contract to provide are to a reasonable standard, subject to the provisions of ‘force majeure’.  This provision means that we do not accept liability for any damage, losses or additional expenses suffered by you or any member of your group, as the result of causes beyond the reasonable and foreseeable control of us, such as war, riot, accident, civil strife, industrial dispute(s), crime, natural or nuclear disaster, disease, Acts of God, adverse weather conditions, or such similar occurrences.


Travel Insurance

Each and every person comprising booking a tour with us (including all those travelling with the person booking a tour) must be comprehensively insured for both medical and travel to Belgium and France as a condition of booking a tour with us. This same condition also applies to breakdown cover and vehicle repatriation (for clients travelling from the UK). See also ‘Driving in the UK, France and Belgium’ to the right here.


Passports

You must ensure that you and all members of your group are in possession of a valid passport and Visa (where applicable) for travel to France and Belgium (and UK for non-UK residents). We will not be liable for the consequences of any failure to comply with this important requirement.


Accommodation

We will confirm which hotel(s) you will be staying at when you book your tour.  If for any reason we can not reserve the hotel you requested, we will suggest an alternative and it will be your choice as to whether you accept or decline this option. All hotel/guest house rooms have en-suite facilities unless otherwise stated.


Eurotunnel (liability for excess charges)

If you arrive within 2 hours of the booked departure time, the booking will be exchanged without charge. If you arrive more than 2 hours but no more than 24 hours after the booked departure time on your outward journey, the booking will be exchanged but you will be required to pay any difference between the price SBT paid and the price applicable to the departure for which your booking is exchanged.  
For bookings of 3 or 4 days’ duration: if you arrive more than 24 hours after the booked departure time on your return journey, your booking will not be exchanged;

For bookings of 5 days’ duration: if you return after midnight on the day of booked departure time on your return journey, your booking will not be exchanged;


Vehicles fitted with LPG

LPG (Liquefied Petroleum Gas) and dual powered vehicles (i.e. vehicles fitted with an LPG tank as an alternative fuel) cannot be accepted for transport by Eurotunnel.


Self-Drive Tour Costs

We undertake to arrange your cross-Channel ferry/tunnel travel (Dover-Calais), and bed and breakfast hotel/guest house accommodation. We will also provide you with a comprehensive tour pack as described in the appropriate section of our website (www.battlefield-tours.com).

The tour cost does not include lunch and evening meal as experience has shown that travellers usually wish to have freedom of choice regarding where and what to eat, as opposed to being tied to a hotel. The tour price does not include additional costs such as travel insurance, car hire, cabin/room upgrades, newspapers, telephone calls, additional food and beverages, museum fees, wine/beers/spirits etc.


Driving in the UK, France and Belgium

Somme Battlefield Tours Ltd shall not be liable or in any way responsible for any failure or alleged failure of any self-drive client(s) to fully comply with all road traffic and other associated requirements, laws, rules and regulations, including all licence, equipment, vehicle construction and use, insurance and documentation requirements, when driving in the United Kingdom, France and Belgium.  Furthermore, will not be responsible or liable for any penalties, financial or otherwise, imposed by any governing or regulatory body, organisation or country for any failure to comply with any rules, regulations or laws that may be incurred whilst participating in a tour arranged or provided by us.  There are many helpful websites where advice can be obtained, such as those provided by motoring organisations such as the RAC and AA.


Disruptive Behaviour

Client(s) behaving in a disruptive manner may, after warning and/or at the discretion of us (or hoteliers in the case of self-drive tours), be required to leave the tour or hotel premises without recompense for termination of residence/booking/tour contract. Under such circumstances we shall not be liable for any additional costs (e.g. travel, accommodation etc), nor refund for termination of stay/residence/tour contract etc.


Disability and other Special Requirements

Having regard to the nature and size of our organisation, we are committed to taking all reasonable steps to accommodate persons experiencing most forms of disability.  It is your responsibility to tell us in advance if you (or any of your group if appropriate) have any disability, dietary requirement, or other condition/special need.



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Somme Battlefield Tours Ltd
19 Old Road, Wimborne, Dorset, UK BH21 1EJ
Tel: 07776 195773  (office) or 01202 840520 (home/out of office phone)
Email: jamespower@btinternet.com

Period before departure within which notice of cancellation is received by us


The cancellation charge which will apply
(the cost you will forfeit)


More than 56 days

tour deposit
 (see also above if guide material
provided in advance of 56 days)


56 - 28 days

50% of tour cost


27 - 15 days

70% of tour cost


 14 days or less

100% of tour cost